Our client, a leading Law Firm in Nairobi is looking to hire a skilled and motivated Administrative & Arbitral Secretary to join their team. As an Administrative & Arbitral Secretary, you will play a key role in providing administrative support and assisting with arbitration proceedings. This position offers an exciting opportunity for individuals with strong organizational skills, attention to detail, and a background in legal or administrative work.

1. Bachelor's degree in a relevant field (e.g., law, business administration, or related discipline).
2. Proven experience in administrative support or legal assistant roles.
3. Familiarity with arbitration procedures and legal terminology is preferred.
4. Strong organizational skills and attention to detail.
5. Excellent written and verbal communication skills.
6. Ability to work independently and collaboratively in a fast-paced environment.
7. Proficiency in Microsoft Office Suite and other relevant software.
8. Discretion and confidentiality in handling sensitive information.
9. Strong time management and prioritization skills.
10. Professional demeanor and ability to interact effectively with clients, attorneys, and arbitrators

1. Managing the reception desk by answering and directing phone calls, responding to inquiries via email, phone, or in person, and handling incoming and outgoing mail.
2. Greeting and assisting office visitors, providing general support as needed.
3. Scheduling meetings, appointments, conference calls, and making travel arrangements.
4. Taking accurate meeting minutes and maintaining client and supplier contact lists.
5. Researching and creating presentations, producing correspondence, and assisting with report preparation.
6. Maintaining office equipment, supplies inventory, and administrative systems.
7. Handling confidential information discreetly, resolving administrative issues, and ensuring office cleanliness.
8. Preparing relevant notices and other required forms and documentation for the Tribunal.
9. Managing records, updating files, and maintaining accurate records.
10. Preparing bill of costs, time and cost sheets, and maintaining records of pending and settled payments in liaison with the accounts department.
11. Maintaining relevant contacts with various counsel, clients, and registries.
12. Being a key point of contact for other departments on Tribunal matters.
13. Supporting the Head of Departments and Executives with projects and tasks when required.
14. Performing any other duties as may be assigned by the supervisor.